Privacy Policy

Effective Date: 03/31/2025

Bellingham Behavior Therapy, PLLC

Rachel Martin, LMHC

Washington State NPI #1225438815

1. Overview

This Privacy Policy explains how your personal information is collected, used, and protected when you visit or submit information through this website: www.bellinghambehaviortherapy.com (the “Site”), operated by Rachel Martin, LMHC, a licensed therapist in Washington State.

By using this Site, you agree to this policy. If you do not agree, please refrain from submitting personal information.

2. Information Collected

When you complete the contact form on this Site, you may be asked to provide:

• First and Last Name

• Email Address

• Phone Number

• A brief description of the services you’re seeking

This information is collected solely to respond to your inquiry, coordinate scheduling, or determine therapeutic fit.

3. How Your Information Is Used

Information submitted via the contact form is used to:

• Respond to inquiries

• Schedule consultations

• Facilitate initial communication

• Determine appropriateness of services

Your information is never sold or shared with third parties for marketing purposes.

4. Communication & Email Notice

Form submissions are routed to Rachel Martin’s professional email address:

rachel@bellinghambehavioral.com

While this email is used exclusively for professional purposes and monitored only by Rachel Martin, it is not a secure or encrypted form of communication. Please do not include sensitive or highly personal information in your initial message.

Once a client relationship is established, communication will primarily take place through SimplePractice, a secure, HIPAA-compliant platform used for scheduling, messaging, and video sessions.

Occasional phone calls or emails may be used when appropriate, and every effort is made to maintain privacy in all forms of communication.

5. Confidentiality & HIPAA Compliance

Rachel Martin, LMHC complies with all applicable federal and state confidentiality laws, including the Health Insurance Portability and Accountability Act (HIPAA).

Client records and session notes are maintained exclusively within SimplePractice, a secure electronic health record (EHR) platform. These records are not accessible via this website or through email.

A full Notice of Privacy Practices will be provided during intake and is available upon request.

6. Storage and Retention

Messages submitted via the contact form are temporarily stored within Squarespace’s secure platform and delivered via email. These submissions are either deleted or transferred to SimplePractice as appropriate and are not retained indefinitely.

7. Your Rights

You have the right to:

• Access the information you’ve submitted via this site

• Request corrections

• Request deletion of your information (outside of legally retained clinical records)

To request this, contact Rachel at rachel@bellinghambehavioral.com

8. Third-Party Tools

This site may use basic tools such as Google Analytics or Squarespace cookies to monitor site performance and user experience. These tools do not collect personally identifiable or health-related information.

9. Therapist-Client Relationship Disclaimer

Submitting a message through this website or by email does not establish a therapist-client relationship. That relationship is only formed after formal intake and mutual agreement to begin services.

10. Policy Updates

This policy may be updated periodically. The effective date at the top will reflect the most recent version. Continued use of the Site implies acceptance of the current policy.

11. Contact

If you have questions about this Privacy Policy or how your information is handled, please reach out:

Rachel Martin, LMHC

Bellingham Behavior Therapy, PLLC

rachel@bellinghambehavioral.com